Tracking labor costs is critical for any business, and a construction site is no different. Time and attendance systems typically need electricity. A construction site needs a portable solution that is accurate and which can reduce labor cost by maintaining accurate information. Something as insignificant as misreporting by 10 minutes each day will add up over time to a week of lost productivity per year. Not to mention higher labor costs!
Automated time and attendance tracking can be implemented with a portable solution on the job site. These systems have greater accuracy and can save time by compiling the detailed information that is needed for accurate payroll. Mistakes happen, and employees sometimes make mistakes when filing in timesheets. This is especially a symptom when tasked with trying to remember when they went to lunch a week ago, or how long they were on site. Efficiencies in payroll processing and greater accuracy can be the result of using a portable time and attendance system. Inefficiency due to inability to deciphering handwriting and errors resulting from manually typing in data can be eliminated or reduced. Concise, and accurate executive summaries of hours worked by work location, employee and cost code result in better information for decision making as well as better human resource management.
Most portable time and attendance systems can be uploaded to a real time server. The result is that the IT team can integrate the portables with the in-house team to create consistent reporting. By having the information on a timely basis, cost controls can be implemented in real time. F and E TimeSystems has portable solutions that translate to many industries in addition to construction, including:
Time and attendance systems for contractors
Cleaning companies requiring time and attendance for offsite workers
Portable attendance units for landscaping companies
Snow removal teams time accounting
Janitorial services time and attendance and check-in
Catering services and labor management
Pest control services and human resources attendance systems
Time and attendance for parking companies
Attendance for transportation companies
School bus companies and human resource attendance
Events organizations with multiple employee check-in times
In the economic situation of a possible double dip downturn, every business must look for ways to improve the bottom line. One sure way to improve the margin between income and expense is to reduce expenses.
There are three areas that many managers overlook in their quest to eliminate expense from the budget.
1. Reduce Telecom expense. By evaluating contracts and comparing rates and programs, there could potentially be an opportunity to lower the contract rates for wireless services. Especially due to the influence of new smart phones such as the iPhone OS4, there is a battle for customers. Even customer retention has become a popular program with incentives and offers. If you are ready to pull the rug, you can negotiate with the cellular carriers to get a better program and rate.
2. Explore alternative energy plans. In some areas, there are incentives for reducing power consumption if and when there is a call from a third party to do so. In return, a quarterly reward is paid, regardless if the need arises to reduce power consumption. Based upon the size of the company and the carbon foot print, this could be a great way to reduce power consumption as well as lower the cost of doing business.
3. Monitor and enforce time and attendance system. With an old paper time card and punch clock, there are many inefficiencies that can cause extra expense. For example, the manual process of reviewing time cards and collating information is time consuming an costly. Newer time and attendance systems have built-in metrics that can highlight inconsistencies easily. Plus the automatic calculations based upon pre-set rules can save processing time, creating a more efficient and more accurate reporting environment. Workforce management technology results in reduced overtime pay and could potentially avoid wage theft situations. Saving money means upgrading to a new system and replacing old technology.
Overall there are great ways to improve efficiency and reduce wasted time by evaluating your business and streamlining efforts.
The key saving money and more effectively deploying workforce management technology is utilizing an effective and efficient time tracking and management system for your business. A software-based time and attendance system enables accurate collection of data, robust reporting and facilitates organizing employee time data simply and accurately. With accurate reports, management can deploy the workforce more efficiently, resulting in greater productivity and lower labor expense.
In a difficult economy, it has become necessary to pay more attention to our methods of time and attendance management. The traditional time clock requires hours of manual compilation, enables time fraud and buddy punching, and does not meet the needs of the modern work environment. Couple this with the current trend toward litigation of “time theft”, it makes prudent management to move toward a software solution that will include an audit trail.
There are many time and attendance software solutions that can add value to your company. The best and most comprehensive software solutions can effectively streamline your company’s operations, simplify timekeeping, and reduce labor expenses by more effectively tracking and utilizing the workforce. Most time and attendance systems enable you to:
Easily and efficiently track your employee time
Manage your time and attendance data and employee profiles
Eliminate buddy punching
Make employee scheduling a breeze
Track employee time from home, the worksite, multiple locations, and more
Reduce the headaches and time associated with payroll
An appropriate time and attendance system will quickly pay for itself in time savings, reduction of time theft , and elimination of payroll errors. F and E TimeSystems represents multiple time and attendance systems, and can recommend the system most suited to your company’s needs. Based upon experience, customer feedback, and research in the time and attendance software market we can implement a best-in-class time and attendance solution you can rely on.